Change of Student Program Status
Please see below the 4 different status types that students may be placed on when not enrolled for the current term or upcoming term(s). All students must either be enrolled or be placed on one of the statuses listed below.
To request to be placed on a specific status, please submit the Change of Student Program Status form to Enrollment Services. If required, the form will be sent to the Program for approval. The Program will then reply to Enrollment Services with their decision and the student's status will be updated.
Students who do not re-enroll upon the expiration of any of the statuses below will be administratively withdrawn from the School by Enrollment Services. Students who have been administratively withdrawn will need to apply for re-admission as well as pay the application fee.
Download the Change of Student Program Status Form (pdf)
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Maintaining Matriculation
A student on Maintaining Matriculation is defined as a student who is approved to complete unfinished work required for courses from previous semesters, but is not involved in any academic enhancement outside their usual curriculum. Such a student is not taking any new courses but will be registered for the School-specific version of a course entitled "Maintaining Matriculation".
This registration is appropriate for a student who is actively involved in his/her current program and for whom a withdrawal or Leave of Absence are not appropriate. The student is considered less than half time and any loan repayments may be activated.
Students in the final course of the DNP program have up to six months to complete their project and may register for no more than 2 terms for Maintaining Matriculation.
Examples of students eligible for Maintaining Matriculation:
- Student who is working on an Incomplete(s) from a previous term.
- Student who is awaiting graduation due to missing a graduation date or studying for passage of board exams.
Students wishing to be placed on Maintaining Matriculation should submit a Change of Student Program Status form (pdf).
** This form will be forwarded to your Program for approval. Completion of this form and receiving approval from your department will enable The School of Nursing to accurately report students as active in their current program **
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Continuing Program Status (Previously titled Maintenance of Matriculation)
Students enrolled as matriculated students who wish to remain active in their program but are not taking courses, go on a LOA, or are Maintaining Matriculation during the Fall or Summer semesters may request to be placed on Continuing Program Status. Students enrolled in a UMDNJ-SN Joint Program must also follow the policies of the partner institution and should refer to the partner institution’s catalog, student handbook, and other appropriate publications.
Students may be placed on Continuing Program Status for up to one Academic term.
Students requesting to be placed on this status should submit the Change of Program Status form (pdf) to Enrollment Services. This form will be forwarded to your Program for approval. Completion of this form and receiving approval from your department will enable The School of Nursing to accurately report students as active in their current program.
Please note students who are in a batch registered program may not use this form and must apply for a Leave of Absence (see LOA section below).
Students who do not re-enroll upon the expiration of their Continuing Program Status, will be administratively withdrawn from the School by Enrollment Services. Students who have been administratively withdrawn will need to apply for re-admission as well as pay the application fee.
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Leave of Absence
Any student who wishes to request a Leave of Absence must submit a completed Change of Student Program Status form (pdf) to Enrollment Services, indicating the reasons for the request. This form is available through the Office of Enrollment Services, either in person or on the School of Nursing website. Once received, Enrollment Services will forward the form to the student's Program, who will evaluate the request in accordance with any Program specific policies or procedures.
If the Program imposes any conditions on the student's return from a Leave of Absence, the Program will communicate the conditions in writing to the student, with a copy to Enrollment Services. Enrollment Services will place a hold on the student's registration until the Program confirms in writing to Enrollment Services that all conditions have been met for the student's return from Leave of Absence. A Leave of Absence may be granted for a period of up to one academic year and must apply for a LOA each term.
A Leave of Absence may be granted on a term by term basis. Students wishing to extend their LOA should submit a new Change of Student Program Status form to Enrollment Services for the following semester.
The Office of Enrollment Services may deny return from a Leave of Absence, if the student has not obtained their Program's written confirmation that any conditions established for the Leave of Absence have been met or if outstanding tuition and fees or other encumbrances exist. Unless conditions have been imposed by the Program for return from a Leave of Absence, students are not required to receive approval to return if they are returning within the period the student had been previously granted. Reapplication for admission is not required.
Students who do not re-enroll upon the expiration of a Leave of Absence and who do not receive approval from the Program for an additional period of leave, will be administratively withdrawn from the School by Enrollment Services.
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Withdrawal from Course(s)
A student wishing to officially withdraw from a course must consult with their Program, complete the Change of Student Program Status form (pdf) and forward to Enrollment Services. The form will be forwarded to your Program for approval.
Once the Program has approved the withdrawal and all encumbrances have been met, the withdrawal will be processed and the student's graduation fee will be reversed and distributed if applicable.
Tuition refund information»
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Withdrawal from School/Program
A student wishing to officially withdraw from the school or a program must consult with their Program, complete the Change of Student Program Status form (pdf) and forward to Enrollment Services. The form will be forwarded to your Program for approval.
Students with outstanding balances are not entitled to receive, or to have sent on their behalf, transcripts of their academic work until such encumbrances are satisfied. An exit interview may be scheduled with various departments (i.e. Financial Aid, Student Loans...).
Once the Program has approved the withdrawal and all encumbrances have been met, the withdrawal will be processed and the student's graduation fee will be reversed and distributed if applicable.
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